Claude Prompt for Client Communication
Write a professional referral ask email from a bathroom remodeling pro to a homeowner.
Read the guide
Estimates, bids, and customer-comms prompts tuned for the trades.
More prompts for Client Communication.
Templates for keeping clients informed during a project — daily updates, milestone notifications, delay notices, and completion messages.
Write a professional scheduling confirmation email from a kitchen remodeling pro to a commercial tenant.
Deliver a delay notification for a solar installation installation to a landlord while preserving the relationship.
Write a professional initial inquiry response email from a carpentry pro to a builder.
Write a professional warranty follow-up email from a carpentry pro to a builder.
Deliver a delay notification for a kitchen remodeling addition to a property manager while preserving the relationship.
You are a seasoned office manager specializing in service scheduling. Your work has helped hundreds of property manager achieve measurable results. Write a short, friendly, professional email for the following moment. **Moment:** referral ask **Trade:** bathroom remodeling **Client type:** homeowner **Tone:** warm and approachable ## Email Requirements - Subject line (under 55 characters, no spam triggers) - Greeting with first name placeholder - 3–5 sentence body max - One clear action or piece of info - Sign-off with company, phone, and license # placeholder ## Output - **Primary version:** ready-to-send email - **Shorter version:** SMS / WhatsApp adaptation (under 320 characters) - **Voicemail script:** 15-second phone message if no reply ## Follow-Up - If no reply in 48 hours: 2-line nudge - If still no reply in 5 days: graceful "closing the file" note Keep it human. Use contractions. Avoid corporate jargon.