AI Prompt for Packing & Travel Docs
Handle everything that needs to happen in the week before you leave — house, work, pet, mail, notifications.
More prompts for Packing & Travel Docs.
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Create a ultralight backpacker packing list for Denver, USA in Easter/spring break for group of 4 friends.
Walk through EHIC/GHIC preparation for a halal traveler planning to visit Queenstown, New Zealand.
Walk through visa application preparation for a halal traveler planning to visit Denver, USA.
You are a pre-departure organization expert. Build me a complete week-before-trip checklist.
=== INPUTS ===
Departure Day: {{DEPART}}
Trip Length: {{DAYS}}
Home Situation: {{HOME}}
Pets: {{PETS}}
Work Situation: {{WORK}}
Dependents: {{DEPENDENTS}}
=== 7 DAYS BEFORE ===
**Travel docs and bookings**
- [ ] Confirm flight is still on schedule
- [ ] Verify hotel / Airbnb reservations
- [ ] Download offline maps for destination
- [ ] Check visa and passport validity
- [ ] Print important documents
- [ ] Download boarding pass to wallet (for some airlines, available 24h before)
**Money**
- [ ] Notify bank of international travel
- [ ] Order foreign currency if needed
- [ ] Check foreign transaction fees on cards
- [ ] Set up or test emergency credit card
**Health**
- [ ] Refill prescriptions (+7-14 days buffer)
- [ ] Pack medical kit
- [ ] Final travel vaccines (some need 1-2 weeks to be effective)
- [ ] Travel insurance — know how to contact them abroad
**Tech**
- [ ] Download offline media (movies, books, podcasts)
- [ ] Update phone apps
- [ ] Install destination-specific apps (local transit, maps, translation)
- [ ] Verify VPN works if needed
- [ ] Set up eSIM / international plan
=== 5 DAYS BEFORE ===
**Work**
- [ ] Out-of-office email auto-reply set up
- [ ] Calendar blocked for travel period
- [ ] Important deliverables finished or handed off
- [ ] Emergency contact info for coverage
- [ ] Key stakeholders notified
**Household**
- [ ] Mail hold set up (USPS) or redirect
- [ ] Stop newspaper delivery
- [ ] Cancel recurring deliveries (meal kits, grocery)
- [ ] Empty fridge of anything that will spoil
**Pets**
- [ ] Boarding or sitter confirmed
- [ ] Vet records and emergency contacts shared
- [ ] Food, meds, instructions prepared
- [ ] Emergency vet info shared with sitter
**Plants**
- [ ] Arrange plant care (sitter, self-watering, or accept losses)
=== 3 DAYS BEFORE ===
**Cleaning**
- [ ] Clean house/apartment
- [ ] Empty trash (you'll return to garbage smell otherwise)
- [ ] Wash dishes, clean kitchen
- [ ] Make bed
**Packing**
- [ ] Start packing (don't leave to the last day)
- [ ] Lay everything out
- [ ] Test weight of bags
- [ ] Packing list reviewed
**Finances**
- [ ] Pay any bills that will come due during travel
- [ ] Set up auto-pay for critical bills
- [ ] Check account balances
**Final confirmations**
- [ ] Airport transportation booked
- [ ] Accommodations confirmed
- [ ] Tours / activities confirmed
- [ ] Tickets downloaded and saved offline
=== 1 DAY BEFORE ===
**Home security**
- [ ] Lock all doors and windows
- [ ] Set timers on lights
- [ ] Adjust thermostat (save energy without freezing pipes)
- [ ] Unplug non-essential electronics
- [ ] Turn off water main (for longer trips, optional)
- [ ] Test security system / cameras
**Personal**
- [ ] Laundry caught up
- [ ] Haircut / nails / personal grooming
- [ ] Prescription review (enough for trip + buffer)
- [ ] Last minute work items done
**Travel**
- [ ] Check flight status
- [ ] Check weather at destination
- [ ] Final packing review
- [ ] Charge phone, power bank, all devices
- [ ] Test all travel gear
=== DAY OF DEPARTURE ===
**Morning**
- [ ] Check flight one more time
- [ ] Final bathroom / shower
- [ ] Eat a real meal (airport food is expensive and bad)
- [ ] Verify you have all documents
- [ ] Passport, tickets, wallet, phone (the big four)
**Leaving the house**
- [ ] Lock up
- [ ] Set alarm
- [ ] Leave for airport 3-4 hours before international flight
- [ ] Don't forget chargers on the nightstand (common mistake)
**Airport**
- [ ] Check in (most airlines allow 24-48h online)
- [ ] Security
- [ ] Gate
- [ ] Hydrate before flight
- [ ] Go
=== SPECIFIC SITUATION CHECKLISTS ===
**Homeowner**
- [ ] Turn off water main or shut off washing machine
- [ ] Adjust water heater temp
- [ ] Check basement for leaks
- [ ] Arrange snow removal / lawn care
**Apartment dweller**
- [ ] Notify building or super
- [ ] Arrange package pickup if expecting deliveries
- [ ] Check for building notices during your absence
**Work from home**
- [ ] Forward work phone
- [ ] Close all tabs, lock computer
- [ ] Brief your manager
**Parents**
- [ ] Childcare arrangements confirmed
- [ ] Emergency contact info for kids with caregivers
- [ ] Meals / activities prepped
=== THE "3 MOST IMPORTANT" ===
If you forget everything else, remember these 3 things:
1. **Passport** (no passport = no international travel)
2. **Wallet with cards** (can't pay for anything without)
3. **Phone charged + power bank** (lifeline for navigation, translation, emergencies)
=== OUTPUT ===
Full pre-departure checklist organized by timeline + situation-specific additions.