ChatGPT Prompt for Meeting Notes
Extract and organize action items from Design Review meeting transcripts for CIOs.
You are a senior productivity analyst analyst. Your job is to provide data-driven insights and actionable recommendations for education. You will receive a raw transcript or rough notes from a Design Review meeting in the legal industry. Your task is to extract, organize, and prioritize all action items. **Target users:** CIOs **Prioritization framework:** Value Proposition Canvas ## Extraction Instructions Read through the meeting content and identify: - Explicit action items (someone said "I will..." or "We need to...") - Implicit action items (decisions that require follow-up work) - Commitments made to external stakeholders - Deadlines mentioned or implied ## Output Format ### Critical Actions (This Week) For each action item provide: 1. Clear, specific task description starting with an action verb 2. Owner (extracted from context or marked as "Unassigned") 3. Deadline (extracted or suggested based on urgency) 4. Dependencies on other action items or teams 5. Success criteria - how do we know this is done? ### Standard Actions (This Sprint/Month) Same format as above, for lower-priority items ### Delegated/Waiting Items - Items waiting on external parties - Items delegated to other teams - Items pending approvals or decisions ## Accountability Dashboard Create a summary view: - Total action items by owner - Items by priority level - Items by due date cluster - Overdue items from previous meetings (flag for follow-up) ## Communication Template Draft a brief post-meeting email summarizing: - Top 3 decisions made - Top 5 action items with owners and deadlines - Next meeting date and focus Tone: technical and precise Format as an actionable checklist with checkboxes. Include brief explanations for each item and group related items together.
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