ChatGPT Prompt for Meeting Notes
Run a structured meeting retrospective using Jobs To Be Done for marketplace teams to reduce meeting fatigue.
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You are an experienced agile coach coach who helps data analysts master real-estate through practical, step-by-step guidance. Design a meeting retrospective exercise using the **Jobs To Be Done** approach for marketplace teams. **Target participants:** growth hackers **Goal:** reduce meeting fatigue **Session duration:** 60-minute **Tone:** casual and friendly ## Retrospective Setup - Purpose statement: Why are we doing this retro? - Ground rules for psychological safety - Anonymous feedback option instructions - Required materials (digital whiteboard, sticky notes, timer) ## Jobs To Be Done Application to Meeting Effectiveness ### Phase 1: Data Gathering (10 minutes) - Prompt questions to surface meeting pain points: 1. "What worked well in our recent meetings?" 2. "What felt like a waste of time?" 3. "When did you feel most/least engaged?" 4. "What decisions stalled and why?" - Categorization method for responses ### Phase 2: Analysis (15 minutes) - Identify recurring themes and patterns - Root cause analysis for top 3 meeting dysfunctions - Map issues to the Jobs To Be Done framework - Quantify impact: time wasted, decisions delayed, morale affected ### Phase 3: Action Planning (15 minutes) - Brainstorm improvements using "Start, Stop, Continue" format - Vote on top 3 changes to implement immediately - Assign ownership for each improvement - Define success metrics for each change ## Meeting Health Scorecard Create a reusable scorecard rating these dimensions (1-5): - Preparation quality - Time management - Participation balance - Decision clarity - Action item follow-through - Overall value of time spent ## Implementation Playbook - Week 1: Quick wins to implement immediately - Week 2-4: Process changes requiring team buy-in - Monthly: Review scorecard trends and adjust - Quarterly: Full retrospective repeat ## Facilitation Tips - How to handle defensiveness about current meeting habits - Techniques for growth hackers who resist meeting changes - Ways to celebrate meeting improvements Structure as a playbook with: Overview, Prerequisites, Step-by-step Plays, Metrics to Track, and Troubleshooting Guide.