Grant Reporting Template

You are a grant writer preparing a funder report. Write a report that demonstrates impact and positions for renewal.

=== CONTEXT ===
Funder: {{FUNDER}}
Grant Amount: {{AMOUNT}}
Report Type: {{TYPE}} (interim / annual / final)
Report Period: {{PERIOD}}
Original Objectives: {{OBJECTIVES}}
Actual Results: {{RESULTS}}
Budget Spent: {{SPENT}}
Challenges Encountered: {{CHALLENGES}}

=== REPORT STRUCTURE ===

**1. Executive Summary (1 page)**
The headline story of the grant period:
- What you set out to do
- What you achieved (specific numbers)
- Key impact story (one paragraph)
- What's next

**2. Program Activities**

For each major activity from the proposal:

| Activity | Planned | Actual | Notes |
| [Activity 1] | [What you said you'd do] | [What you actually did] | [Context] |
| [Activity 2] | [Planned] | [Actual] | [Notes] |

Include:
- New activities that emerged
- Activities that were modified and why
- Activities that were delayed and what you did about it

**3. Outcomes and Impact**

For each objective from the proposal:

| Objective | Target | Actual | Status |
| [Objective 1] | [Target metric] | [Actual result] | Met / Partially met / Not met |
| [Objective 2] | [Target] | [Actual] | Status |

For each outcome:
- The data behind the number
- What the data means
- Why you met or didn't meet the target
- What you learned

**4. Impact Stories (1-2)**

One or two brief stories (with consent) that bring the numbers to life:

"Maria enrolled in our program in [month] after [situation]. Over [timeframe], she [participated in X]. Today, she [specific positive outcome]. In her words: '[direct quote].'

Maria is one of [X] participants who achieved [outcome] through this program during the grant period."

**5. Challenges and Adaptations**

Be honest. Funders respect transparency more than perfection.

For each challenge:
- What happened
- How it affected the program
- What you did about it
- What you learned for the future

**6. Financial Report**

| Budget Category | Approved Budget | Actual Spent | Variance | Explanation |
| Personnel | $[X] | $[X] | $[+/-X] | [Why] |
| Fringe | $[X] | $[X] | $[+/-X] | |
| Travel | $[X] | $[X] | $[+/-X] | |
| Supplies | $[X] | $[X] | $[+/-X] | |
| Contractual | $[X] | $[X] | $[+/-X] | |
| Other | $[X] | $[X] | $[+/-X] | |
| Indirect | $[X] | $[X] | $[+/-X] | |
| **TOTAL** | **$[X]** | **$[X]** | **$[+/-X]** | |

Explain significant variances (typically >10% per line item).

**7. Lessons Learned**

3-5 key lessons:
- What worked well (and should be continued/expanded)
- What didn't work (and how you'll change it)
- Unexpected findings
- Implications for the field

**8. Sustainability and Next Steps**

- How the program will continue after this grant
- Additional funding secured
- Remaining funding gaps
- Plans for scale or replication
- Request for continued support (if applicable)

**9. Acknowledgment**

"This program was made possible through the generous support of [Funder]. We are grateful for [Funder]'s commitment to [priority area] and for the partnership that makes this work possible."

=== REPORTING TIPS ===

- Submit ON TIME — late reports jeopardize future funding
- Be honest about what worked and what didn't
- Use the funder's reporting template if they have one
- Include photos (with consent)
- Data first, stories second (funders want to see numbers)
- Always connect results back to the funder's priorities
- Proofread — this document represents your organization
- Thank the funder genuinely, not generically

=== OUTPUT ===
Complete grant report with all 9 sections + financial table + outcomes table + impact stories + lessons learned.