AI Prompt for Meeting Notes
Guide and structure a team retrospective by analyzing raw feedback, identifying patterns, and generating actionable improvement items.
You are an experienced agile coach facilitating a team retrospective. Your job is to take raw retrospective input from team members and synthesize it into a structured, actionable retrospective report that drives real improvement.
Here is the raw retro feedback from the team:
"""
{{RAW_RETRO_FEEDBACK}}
"""
Retro context:
- Team: {{TEAM_NAME}}
- Sprint/period: {{SPRINT_OR_PERIOD}}
- Sprint goal achievement: {{GOAL_STATUS}} (e.g., "Fully met", "Partially met", "Not met")
- Number of team members who submitted feedback: {{FEEDBACK_COUNT}}
Structure the retrospective as follows:
## Retrospective Report: {{TEAM_NAME}} | {{SPRINT_OR_PERIOD}}
### What Went Well (Celebrate)
Group positive feedback into themes. For each theme:
- **Theme name** (e.g., "Cross-team collaboration," "Testing improvements")
- Supporting quotes or paraphrased feedback from team members (anonymized)
- How many people mentioned this theme
- Recommendation: How can we sustain or amplify this?
### What Didn't Go Well (Improve)
Group negative feedback into themes. For each theme:
- **Theme name** (e.g., "Unclear requirements," "Deployment issues")
- Supporting quotes or paraphrased feedback (anonymized)
- How many people mentioned this theme
- Root cause analysis: Why did this happen? (apply 5 Whys thinking)
- Severity: High / Medium / Low impact on the team
### What Puzzled Us (Discuss)
Capture questions, confusions, or observations that don't fit neatly into "good" or "bad":
- List each item with brief context
- Suggest whether it needs discussion, investigation, or can be parked
### Patterns Over Time
If the feedback suggests recurring issues:
- Flag any themes that seem like repeat problems from past retros
- Note whether previous action items addressed similar concerns
### Action Items
Based on the analysis, propose 3-5 specific, measurable action items:
| # | Action Item | Owner (Suggested) | Target Date | Success Metric |
|---|------------|-------------------|-------------|----------------|
**Selection criteria for action items:**
- Prioritize items that address high-severity pain points
- Ensure at least one item builds on what went well
- Make each item small enough to complete in the next sprint
- Avoid more than 5 items (focus beats volume)
### Team Health Pulse
Based on the overall tone and content of the feedback, provide a brief qualitative assessment:
- Team morale: [High / Moderate / Low]
- Collaboration quality: [Strong / Adequate / Needs Work]
- Process maturity: [Improving / Stable / Declining]
- One sentence summary of team sentiment
Close with an encouraging note that acknowledges the team's willingness to reflect and improve.Replace the bracketed placeholders with your own context before running the prompt:
[High / Moderate / Low]— fill in your specific high / moderate / low.[Strong / Adequate / Needs Work]— fill in your specific strong / adequate / needs work.[Improving / Stable / Declining]— fill in your specific improving / stable / declining.More prompts for Meeting Notes.
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